Reconcile distributor data faster with fewer errors

Process reports and statements from distributors automatically with KAPTO, so discrepancies are identified early, data is structured, and financial operations stay accurate and up to date.

See it in action

Distributor cash-in work still drags you down

Your team still retypes PDFs and Excel reports from distributors - including brokers and partners - line by line, turning every cash-in cycle into late nights and rushed checks.
Different formats, missing fields and scattered files slow down month-end close, leaving finance unsure what is final and what is still in progress.
Manual keying and copy-paste errors trigger wrong balances, disputes and awkward audit questions about how you got from distributor report to booked figures.

From late-night distributor cash-in to clear, automatic close

Before KAPTO

Teams retype distributor PDFs and Excel files line by line to get numbers into your systems
Each distributor uses a different layout, so every month-end close feels messy and slow
Copy-paste errors lead to wrong balances, disputes and awkward audit questions
Finance chases scattered files and email threads when auditors ask for a clear trail
Distributor data does not flow cleanly into CRM, accounting and back-office tools

With KAPTO

Incoming distributor documents are processed automatically and converted into structured data in your systems
One flow handles multiple formats, validates inputs, and keeps processing moving
Data is checked against internal records and discrepancies are flagged before impacting financials
Every report, validation, and update is tracked in one place for full auditability
Clean, validated data flows directly into core systems through secure integrations

Make distributor cash-in simple, fast, and controlled

Cut manual handling, speed up reconciliation, and keep full visibility across every incoming report.

Faster accounting reconciliation cycles

70% of reports processed automatically. Fewer delays, faster close cycles.

Lower operational cost per processed report

Automation removes manual review and retyping. Less effort per report, lower processing cost.

Cut errors, disputes, and audit stress

Discrepancies are identified early, before they impact balances.

Reduced financial and compliance risk

Validated data and full traceability ensure controlled, audit-ready operations.

See how KAPTO automates broker cash-in completely

Reports arrive:

KAPTO picks up broker PDFs, scans and Excel files from your usual folders, email inboxes or SFTP so nothing is missed or left in someone’s mailbox.

AI reads and captures figures:

KAPTO reads each report, finds premiums, commissions, fees, taxes and balances, and turns them into structured data ready for your systems.

Data is checked for completeness:

KAPTO checks that all expected fields are present, highlights missing or inconsistent items, and keeps every file and version in one place.

Figures are matched with your systems:

KAPTO compares broker data with your records, flags mismatches and duplicates, and shows what is ok and what needs a quick review.

Clean data flows to your core tools:

Once checks pass, KAPTO sends verified figures into your accounting, CRM and back-office tools through secure APIs and existing integrations.

Cash-in close and full traceability:

Finance sees the status of every report, from intake to posting, with a full trail of changes so month-end close and audits stay clear and under control.